CHESS SCOTLAND (CS) MINUTES OF ANNUAL GENERAL MEETING
City Inn, Glasgow Sunday 30 August 2003
N Berry, D Bryson, M Carballo, G Clarke, S Collins,
T Donohue, D Gillespie, J Glendinning, D Griffin, M Hanley,
D Heathwood, J McAdam, R MacDonald, A McFarlane, L R McKenzie,
M Mathie, A Maxwell, F Petrie, C Pritchett, J Shaw,
K Stewart, R Tweedie, D Wilson, P Woods,
J Glendinning chaired the AGM and D Heathwood took the minutes.
Apologies had been received from the following: -
H Flockhart D Leslie P McNab I Mackintosh B Marshall
A Minnican A Muir A Plato D Smith L Wilson
The minutes of the previous AGM, 8 July 2002, were approved. There
were no matters arising.
Prior to the AGM, audited accounts for the year to 30 April 2003 had
been circulated to Council members and had been published on the CS
website. Further paper copies were available at the Meeting. A suggestion
was made that the accounts might be easier to follow if individual items
of expenditure amounting to £1,000 or over were listed under separate
headings. No other comments were offered on the accounts which were
accepted by the members present at the AGM.
DIRECTORS' ANNUAL REPORT
The Annual Report had been distributed to Council members in advance
of the AGM and had been published on the CS website.
Particular aspects of the Annual Report giving rise to comment were:-
" The President mentioned that David Leslie had advised him that
Aberdeen City Council were arranging an academic study of three P4 classes;
one receiving chess tuition; one receiving a different form of 'motivation'
but no chess; the third simply following the normal school curriculum.
The study was expected to start early September 2003 and run through
to early June 2004. The study would be vitally important in establishing
the educational benefits of chess.
" No venue had been established for the Scottish Schools Team
Championship in 2004, albeit venues for 2005 and 2006 had been confirmed.
" Efforts would be made to improve the communication channels in
respect of the Schools Team Event in order to avoid any element of "last
minute" surprises for schools, for example in arranging premises.
The matter would be referred to the relevant Directors.
" Not all of the results information had been received to enable
the Junior Grand Prix to be finalised. Again, efforts should be made
to improve communication during the competition. Similar comments were
offered in relation to the MacIsaac Cup.
APPOINTMENT OF COUNCIL MEMBERS
John Glendinning confirmed his willingness to continue as President
for another year, no alternative nominations were offered and John Glendinning's
appointment was confirmed; proposed, G Clarke, seconded K Stewart.
Council membership was reviewed and the following appointments made
for the coming year. No alternative nominations were made in respect
of any of the roles so there was no question of any voting procedure
ROLE NAME PROPOSED SECONDED
Chess Club (Crowood) D Gillespie K Stewart J Glendinning
Chess Club (Edinburgh) B Marshall J Glendinning A McFarlane
Chess Club (St Mary's School) T Donohue M Hanley R Tweedie
Chess Club (Stirling) G Clarke K Stewart J Glendinning
Congress No nomination N/A N/A
Executive Director D Heathwood J Glendinning LR McKenzie
FIDE Delegate D Griffin J Glendinning D Heathwood
Finance Director LR McKenzie J Glendinning A McFarlane
Home Chess Director A McFarlane J Glendinning D Gillespie
Individual A Plato J Glendinning K Stewart
Individual D Wilson J Glendinning K Stewart
Individual (junior) R Coleman J Glendinning K Stewart
Individual (lady) L Wilson J Glendinning K Stewart
International Director D Griffin J Glendinning LR McKenzie
Junior Auditor R Tweedie J Glendinning R MacDonald
Promotions Director F Petrie J Glendinning K Stewart
Regional Director No nomination N/A N/A
Schools Project Director C Pritchett J Glendinning D Heathwood
Strategy Director J Glendinning G Clarke K Stewart
Technical Director K Stewart J Glendinning R MacDonald
It was agreed that an additional role, Marketing Director, should be
created to have an outward focus, for example, high profile events such
as the recent matches where Scottish Juniors had played MSPs and then
MPs. John Glendinning proposed Peter McNab to undertake the new role
but indicated that this appointment required to be ratified by Council.
The President indicated that the document, Directors' Roles and Responsibilities,
would continue to be kept under review. A number of adjustments were
envisaged taking account of the changes in the composition of the Council,
for example the addition of a Marketing Director.
Two non-Council appointments were confirmed. " K Oswald was reappointed
as Financial Auditor; proposed, J Glendinning, seconded, A McFarlane.
" D Officer was introduced to the AGM in her new role as International
On behalf of all members, the President expressed his thanks to all
Council Members and Directors for giving their time and effort in the
interests of chess in Scotland.
A member had suggested that the AGM should review three issues:-
" Suitability of joint Scottish Champion
" Assessment criteria for selecting player of the year
" 50 mile domicile rule for Richardson Cup
It was agreed that these questions should be referred to Council.
No other items were proposed for discussion. The President extended
a warm welcome to everyone present to attend as observers if they so
wished at the Council Meeting to be held immediately after the AGM.
The President took the opportunity of advising the AGM that a dispute
arising at the tri nations tournament had been resolved to the satisfaction
of the parties concerned. He expressed his thanks to Ken Stewart and
Joe McAdam for dealing with the issue.