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Summary of inaugural Chess Scotland Council meeting held in the College Club, University of Glasgow, on Sunday 19 August 2001.

Present

 

 

 

President & Strategy Director (Chairperson)

John Glendinning

Executive Director (Minutes)

Bill Boyd

Finance Director

L. (Mac) McKenzie

Technical Director

Ken Stewart

Home Chess Director

Alex MacFarlane

Junior Auditor

Joe McAdam

International Director

Alan Minnican

Publications Director

Gavin Saxton

Schools Project Director

Rod Tweedie

Grading Director

Douglas Bryson

Membership Services Director

Sam Collins

Congress Director

Donald Grassie

       

Individual Representatives:

Allan Plato

Donald Wilson

Liz Boyd

       

Working Group members:

Norrie Mathie

Alistair Maxwell

Iain Mackintosh

 

David Hall

Yvonne Enoch

John Shaw

 

Graeme Nolan

Neil Berry

 
       

Fiona Petrie

Hugh Flockart

George Clarke

Stephen Taylor

George Anderson

Maureen Mathie

Stephen Smith

 
       

Apologies

Gerald Bonner

David Leslie

Ronnie Macdonald

 

Stephen D Mannion

Bill Marshall

Elaine Rutherford

 

David Sime

Colin McNab

Simon Gillam

<1> Introduction and welcome

John Glendinning took the Chair, opening the meeting at 14:30 and welcoming everyone present.

  1. <2> Elections
  2. <1> Election of Council-appointed Directors

The nominations recommended by the Merger Steering Group were ratified by the Directors present, voted upon, and the following individuals returned unopposed:

Membership Services Director – Sam Collins.

Grading Director – Douglas Bryson.

Publications Director – Gavin Saxton.

Congress Director – Donald Grassie.

  1. <2> Election of Representatives
  2. <1> Affiliate representatives

The recommendation of the Merger Steering Group was that the current Club representatives to the SCA Council be considered for appointment to the same role on the Chess Scotland Council. This was voted upon, with the following Club Affiliate representatives returned unopposed:

Edinburgh CC.

Stirling CC.

Cathcart CC.

The Executive Director shall arrange for a ballot to select a School Club Affiliate representative, and two Registered Tournament Affiliate representatives, in time for the next Council meeting.

/B<2> Individual member representatives

The recommendation of the Merger Steering Group was that the current Individual member representatives to the SCA Council be considered for appointment to the same role on the Chess Scotland Council. This was voted upon, with the following Individual member representatives returned unopposed:

Allan Plato.

Donald Wilson.

Further nominations were requested from the floor. E. (Liz) Boyd, a current Individual member representative to the SJCA, was elected, unopposed, as an Individual member representative of Council.

The Executive Director shall arrange for a ballot to select the final Individual member representative (who must be 18 or under at 30 April 2001) in time for the next Council meeting.

/B<3> Election of standing working groups

The nominations recommended by the Merger Steering Group were confirmed by the Directors present, and the following working groups elected unopposed:

Strategy Group:

John Glendinning, Rod Tweedie, Iain Mackintosh, Bill Marshall, Mac McKenzie, Bill Boyd.

International Group:

Alan Minnican (convenor and chair), David Hall (1), Norrie Mathie (2), Yvonne Enoch (3), John Shaw (4), Graeme Nolan, Elaine Rutherford, David Sime.

 

(1) International Secretary (Junior)

 

(2) Chairman, junior selection committee

 

(3) National Youth Squad organiser

 

(4) National Youth Coach

Selection Committee (adult):

Alan Minnican (convenor and chair), Colin McNab, John Shaw, Steve Mannion.

Selection Committee (junior):

Norrie Mathie (convenor and chair), John Shaw, Graeme Nolan, Neil Berry.

Arbiters group:

Alistair Maxwell (chair), Ken Stewart (convenor), Simon Gillam, Alex McFarlane, Donald Wilson.

<4> Remuneration of Council members

On the recommendation of the Merger Steering Group, and after discussion and ratification by the Directors present, Council agreed to continue to remunerate the following Office Bearers at the current rate paid by the SCA:

Membership Services Director – Sam Collins.

Grading Director – Douglas Bryson.

Publications Director – Gavin Saxton.

The Chairman noted that Council did not propose to remunerate any other Office Bearers.

<3> Business Plans for year to 30 April 2002

The Chairman invited each Director to give a brief overview of their plans for the coming year, and invited questions from the floor. See Appendix 1.

Council is seeking nominations for Promotions Director, and anyone interested is invited to approach any member of Council for an informal discussion.

<4> Budget for year to 30 April 2002

The meeting was adjourned at 15:55 to allow copies of the latest draft budget to be printed and circulated. The meeting resumed at 16:20.

The Chairman gave a brief verbal overview of the budget proposal, highlighting the anticipated deficit of £4740.70. He noted the following:

  1. Income is highly dependent on membership subscriptions, and recommended fees have already been published for year to 30 April 2002.
  2. Most of the expenditure relating to International tournaments has already been committed.
  3. The ‘circular to schools’ is a new item of expenditure, but in line with commitments of the SCA.
  4. The Scottish Grand Prix is a net cost this year, as our new sponsor is donating goods, not cash.
  5. Chess Scotland is expected to have an initial capital surplus of £16,000 following the merger.
  6. The Merger Steering Group had considered a £1,500 budget deficit for 2001/2 to be a realistic target.

The chair of the International Group, Alan Minnican, proposed that financial support for the (Adult) European Team Championships be withdrawn, together with the Miscellaneous (International tournaments) budgeted spend. This projected saving of £1,700 was accepted by Council.

Following discussion, the revised budget was voted upon, and accepted by Council (See Appendix 2). The following statements were agreed:

  1. Chess Scotland as the ‘successor in interest’ of the SCA and SJCA, inherits the assets and liabilities of the predecessor organisations.
  2. The exceptional budget deficit shall be supported in this inaugural year, but Chess Scotland shall strive to agree a balanced budget in future years.
  3. The new Chess Scotland fees shall not disadvantage existing SJCA members.
  4. <5> A. O. B.

The standard conditions relating to opening Bank Accounts in the name of Chess Scotland were taken as read. See also Appendix 3.

/B<6> Close

There being no further motions, the meeting was closed by the Chairman at 17:10.

The Council meeting was followed by a prize-giving ceremony for the first Chess Scotland champions. The Scottish Boys and Girls Championships had just finished at the same venue, with the Boys championship shared by Joe Redpath and Duncan Grassie, and the Girls championship won by Natalie

Donohue.

This was followed by a highly entertaining talk by International Master John Shaw on one of his recent victories in the British Championships, where he finished 9th just missing a Grandmaster norm.

Other actions arising

  1. The Executive Director shall investigate the possibility of seeking ‘profile’ information from members as part of the membership renewal process. This would be voluntary.
  2. The Strategy Group shall consider the introduction of an “unwaged” membership subscription category.
  3. The Executive Director shall ensure that due consideration is given to the design and flexibility of the new Chess Scotland logo, taking account of the different purposes it may be put to.

Appendix 1 – plans to 30 April 2002.

Schools Project Director, Rod Tweedie.

As most people involved in Junior Chess are aware there has been ongoing attempts and efforts in implementing and introducing a pilot chess project in a number of Scottish schools for the last few years. While the model outline that has been proposed has merit particularly in its linkages to Strathclyde University and subsequently Cambridge university via Professor John McBeath, the primary purpose has been in the securing of additional funding from the Scottish Executive and its predecessor organisation.

Clearly such a project has many meritorious aspects associated with it, particularly in the use of chess as a vehicle for engaging clients who are at risk in relation to disengaging from the normal educational process. In addition, the confirmation of the educational benefits of Chess is laudable in its objectives.

However, I primarily see the Chess in Schools project as a vehicle for the promotion and development of chess. I believe that the key to the successful development of Chess in Schools is to produce a coherent strategy to introduce chess into schools with short, medium and long- term aims.

Initially, I see the primary objective as being to secure sufficient support from two or three educational authorities to appoint a development officer within their areas to take the lead role in this development work. It is only realistic to set achievable targets and initially, it is likely that we will meet with anything more than a lukewarm response in only one or two areas. I believe that we should seek to establish the project in close geographical areas, such as North & South Lanarkshire, Glasgow, Renfrewshire, North Ayrshire.

We should seek additional funding via a number of funding sources e.g. New Opportunities Funding, European Social Fund, New Deal and various trusts with specific interests in this general sector. We should focus on the West of Scotland, as the Strathclyde European Partnership has funding for the next three years under two structural fund objectives for Social Inclusion Partnership (SIP) areas and there are more SIP areas in the West.

As most Education authorities have educational psychologists attached to their departments we should seek to involve them in the monitoring and evaluation of the project, rather than contract in the University departments at a substantial cost.

I would propose to seek the support of a small group of interested people in implementing this policy. I have spoken to a few people covering South Lanarkshire, Glasgow and Ayrshire and am pleased at their positive response to participation.

I would further propose that a project sub-group be formed to prepare a project outline proposal with budget costings and key objectives. This would be initially for a two-year period with key target dates agreed for a number of principal goals e.g. identification of target areas and pilot schools, contact meetings arranged, identification of additional funding sources, application deadlines determined, reporting procedures.

We should then seek to translocate the model into other areas and seek further expansion but also encourage and support other interested parties in other areas to link to the project.

This should be seen as a long-term project with no quick fix to addressing the problems that currently blight Chess in Scotland.

It is important to recognise that progress will be slow initially and that we will be only able to claim progress rather than achievement of a solution for several years.

The alternative is the continuing slow asphyxiation of chess throughout Scotland.

Technical Director, Ken Stewart.

1. To publish a revised Chess Scotland Rules Book incorporating the revised FIDE Laws of Chess.

2. To arrange a course for the training of arbiters at any location where sufficient demand is identified.

3. To advise arbiters and organisers regarding the application of the Laws, Swiss pairings, etc.

4. To review the operation of matters of interest to arbiters and propose changes as appropriate.

5. To make decisions regarding any dispute which may arise in the conduct of events under the control of Chess Scotland.

6. To monitor arbiter activity in Scotland. To maintain a list of qualified arbiters and encourage others to obtain or improve level of qualification.

7. To monitor and comment on FIDE decisions and policies regarding the Laws and tournament practice.

8. To communicate with FIDE regarding matters affecting arbiters.

Home Chess Director, Alex McFarlane.

1. To look at the current system of tournaments and congresses and linkages with other chess activities.

2. To review the structure of competitive chess in Scotland.

3. Discussing with organisers and players “What makes a good chess club?”, and feeding this back to other organisers.

4. To seek out feedback from chess players and organisers on improvements in general.

5. Examining ways to encourage chess playing by School-age children.

6. Examining the (weak) link between Primary and Secondary chess activity – “Why do so many stop playing when they reach Secondary School?”.

International Director, Alan Minnican.

1. Examining the best ways of allocating the limited financial support for International events.

2. Supporting parents in attending International events with their chess-playing children.

3. Examining ways of raising further financial support for International activity.

Executive Director, Bill Boyd.

1. Reviewing all current methods of communication with players and officials.

2. Better and more extensive use of the Internet is a priority.

3. Development and adoption of a logo for Chess Scotland.

4. In conjunction with Sam Collins and with the help of George Anderson, migrating the membership databases of the SCA and SJCA to a single system.

5. In conjunction with Douglas Bryson, responding to the recent FIDE initiatives on recognition of national gradings from 1000.

6. In conjunction with Gavin Saxton, examining revised methods for producing and distributing Scottish Chess Magazine and Ah Wun!.

Finance Director, Mac McKenzie.

1. Merging the assets and Bank Accounts of the SCA and SJCA.

Strategy Director and President, John Glendinning.

1. Examining and responding to the implications of “Chess as a Sport”.

2. Examining and responding to the potential renaming of the British Chess Federation (to the English Chess Federation).

3. Reviewing the constitutional objects of Chess Scotland, and developing a suitable long-term plan to develop the organisation.

Junior Auditor, Joe McAdam.

1. To work with all Council members to ensure that the interests of young people are taken into account in all activities undertaken or promoted by Chess Scotland.

Appendix 2 – Approved Budget

(See 01AUG19 Final Budget 2001-2.xls)

Appendix 3 – Bank Accounts

The following Bank Accounts shall be operated in the name of Chess Scotland:

Clydesdale Bank

  • General C/A
  • Membership C/A
  • Congress C/A
  • 100 Club C/A
  • Congress D/A

Halifax plc.

  • Life Membership Fund D/A
  • General Fund D/A
  • Reserve Fund D/A