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|Sensory Board Donation|
Chess Scotland is starting a fundraising exercise to buy some new sensory boards for use in tournaments. All sections, from Minor to Open, will get the use of these boards. Discussion on the topic can be found here.
The SJCAET Educational Trust supports young Scottish players, and is a tax-efficient medium for donations to aid the development of Junior Chess. For more details please visit www.scotyouthchess.org.uk.
Chess Scotland Historian Alan McGowan updates the History Archive.
|FAQ List on operation of the Windows Grading program|
All data should be submitted to Chess Scotland in computer readable format using the official Chess Scotland grading program. Leagues and tournaments will usually nominate someone to act as an Area Grader (AG). The AG will then submit the data directly to Chess Scotland for processing.
|How do I get started?|
You download three files. (Please note this directory is password protected - if you are an existing or new area grader please email firstname.lastname@example.org for password information)
|What does unzip mean?|
A zipped file is a container which holds one or more files. You need to get the files out of that container (extract). Windows XP and beyond has built in support for zips. Earlier operating systems will require specific software eg Winzip. This was often given away free in the software bundles in computing magazines.
|Windows 7 and Vista|
September 2010: Users of Windows 7 and Vista may require a slight modification to the above instructions. (Thanks to Andrew McHarg and Andy Howie).
|New version of the program|
The program prompts you to try and download a newer version. At the moment there are no new versions so this message can be ignored. This message was from a time when new versions were appearing regularly.
|I am an existing AG - how do I get the latest Master.zip updates?|
The install page indicates the date when the Master.zip file was last updated.
|How do I create an event?|
In the Area Grader menu of the Grading program click "Add an event" and fill in the boxes. Try to pick an appropriate name - "Club Championship" or "Allegro" are not good names - use something more specific eg your club name. Do not make the event name too long. Put in the PNUMS of the players - go to each record in turn and put in the results. You don't have to finish entering the event in one go - you can save the work done already and "edit" the event later when you want to add more data. To close and save the event hit the red cross box on the top right.
|How do I update the database?|
New players are added and corrections made continually throughout the season. When you update the database you get to see these new and corrected players in the player file. Go to the install page and download the latest master.zip - the install page indicates the date of the most recent database.
|What is the 'local database'?|
The local database is the file on your hard disk where an area grader creates the events to process for grading. You don't create events in the master file - you create them in your own local file. NB: It is important that a new area grader only downloads the local file just once per season. If you download it a second time problems may occur. If you have added any dummy players then you will corrupt the dummy player numbering since you are telling the program to start renumbering the dummies from the start when you download a second local database. The central program keeps a record of the dummies already added by each AG so if it sees dummy 1650 from the new local file it already has another dummy player with that number from your initial local file. If you have to start again please tell the chief grader in advance of submitting new data and the dummy records can be wiped.
|Using more than one computer|
A second computer will run into the same issues indicated earlier of possible corruption of dummy numbering. If you want to switch to another computer during a season you could copy the existing local database from the first computer. Contact the chief grader to advise.
|How does an existing area grader start a new season?|
Download and install the latest Master.zip and switch the date to the latest season. That is all that is required. Your existing local database will be blank - you do not need to download a new one.
|How do I find a PNUM for a player who is inactive?|
Use the VIEW menu - ADVANCED PLAYER SEARCH menu item. This file contains every player who has been in the grading system since 1991-1992 season. Pnums started at 3001, currently we are using numbers near 25000. Any player who last played prior to 1991-1992 season will not have a valid PNUM and will need to be added with a new PNUM.
|How do I reactivate an old PNUM?|
At the moment it is not possible for an AG to re-activate an inactive player. Just follow the procedure below for ADD A NEW PLAYER and let the chief grader know that one of your additions is the same as a player in the advanced search - give the old PNUM if known. Alternatively you can email email@example.com and request that a particular PNUM is re-activated. The reactivated player will appear in the database the next time an upload is made (usually once a week). You can then install the latest database which will include the player you requested.
|How do I Add a New Player?|
If a player is not in the current database an AG can add the player to the database. (NB: This also applies if you want to add an inactive player who has an existing PNUM but is not in the current active database). Go into the VIEW menu - PLAYER DETAILS - top left hand corner click ACTIONS - ADD A NEW PLAYER and fill in the boxes for at least player name and club. The grading system will add the new player to your player file with a DUMMY NUMBER starting at 1650. When the Chief Grader receives your results the dummy number will be replaced either with the existing PNUM of that player if they were inactive or with a completely new PNUM. When you download a database refresh the dummy PNUMS in your local database will be automatically replaced with the actual new PNUMS.
|How do I show byes and defaults in results?|
If you take your mouse over the RESULT field you will see the instructions for byes/defaults. W = Win by default; L = Loss by default; V = void, B = 1/2 point bye, P = full point bye. NB:A simple rule is use numbers for games which have taken place - use letters for byes/defaults.
|When using the League program how do I remove players and matches?|
If you want to remove a player from a TEAM POOL put the mouse on the line containing the player just to the left of the pool number on the grey box - this will bring up a black arrow and the whole line should go BLUE in colour. If you now do a RIGHT MOUSE CLICK it will invite you to remove the player from the pool.
|When using the League program why are boards 5 and 6 in italics on the web display.|
The default number of boards in the league program is 4. If your event uses a different number then you have to manually change the number of boards in the box on the opening screen. If you forget to change this it will not affect grading calculations - however the web displays will only include the default 4 boards with any remaining boards in italics.
|How do I change the club code, spelling, age of a player?|
At the moment the simplest method is to send an email list of your requested changes to the chief grader.
|How do I report Grand Prix results?|
Grand Prix data is a by-product of grading. Simply submitting the results is sufficient for an event to be included in the Grand Prix. The Chief Grader will mark the event to be included with a single or double GP multiplier and it will be processed for the next Grand Prix report which is usually updated at the same time as a grading update.
|Send results to the Chief Grader|
You send results to the chief grader by clicking FILE - EXPORT - SEND EVENTS TO CHIEF GRADER which creates a zip file with the default name AreaEvents.zip. This is an xml file which is a mass of html codings which can be read by the grading program - do not worry that the content looks like random data compared to the nice columnar format in which you originally created the result data. You then email this zip file to the Chief Grader at firstname.lastname@example.org
|Should I send a covering note in the email when sending the zip to the Chief Grader?|
Yes! Please say exactly what events are contained in AreaEvents.zip. You may think you have exported all four sections of the club championship but for whatever reason the Chief Grader has only imported three. It may be some time later or never that you both realise that what you thought you had sent was not what was processed.