16-09-2017, 01:15 PM
Robin,
I know of no venue which will give you costs that far in advance. Many, ludicrously, will not confirm costs until March for the year starting in April. One venue I tried to hire recently would not even put a cap on the potential increase in price.
One chess event in England was left without a venue when the hotel was taken over and the new owners decided to refurbish. Another congress had to be relocated when the hotel announced its new fees.
It is also difficult to book something when you don't know what the numbers are. These were only 'confirmed' at the previous event.
I know of no venue which will give you costs that far in advance. Many, ludicrously, will not confirm costs until March for the year starting in April. One venue I tried to hire recently would not even put a cap on the potential increase in price.
One chess event in England was left without a venue when the hotel was taken over and the new owners decided to refurbish. Another congress had to be relocated when the hotel announced its new fees.
It is also difficult to book something when you don't know what the numbers are. These were only 'confirmed' at the previous event.