09-08-2013, 05:44 PM
Its hard to know someone' s true intent from dubiously worded emails but its clear this proxy thing is open to abuse
Indeed "intent" is probably the key word for many thorny issues of late. Some say the wrong thing but mean well and some folk are deliberately trying to cause offence and or upset, some for a laugh and some more than that. Innocent people are being caught up in the crossfire though.
Having to register for the forum means some members cant be bothered and will not see this topic- I had problems registering and almost gave up - and I use computers all the time. (Its not a dig as I know volunteers are putting in a lot of time and effort so it is an observation)
I would also guess that a fair amount of SCA members probably don't use the SCA website at all. I would assume that most members however do use email and that most of these emails are available to the SCA board.
In order to redress the balance I would suggest an email from one of the SCA board to all members covering the following
1 Letting them know about the AGM, agenda and candidates
2 Invite them to the AGM
3 Confirm that the can use proxy vote if they cannot attend - in particular to clarify that if they are to nominate someone for their proxy that the understand how it is going to be used ie do they want to give a specific instruction to vote for X or to nominate someone to vote how they see fit
In addition I think a second email should be sent to all members with a link to the SCA website and a link inviting them to join the forum with instructions on how to join the forum as it has topical issues that they be interested in
Going forward we need to improve communication to members and potential members as that will lead to better support and participation - ie Facebook/Twitter emails etc - snail mail is a dinosaur these days and costs a small fortune
Anyway it's Friday - I'm off to open a beer!
Indeed "intent" is probably the key word for many thorny issues of late. Some say the wrong thing but mean well and some folk are deliberately trying to cause offence and or upset, some for a laugh and some more than that. Innocent people are being caught up in the crossfire though.
Having to register for the forum means some members cant be bothered and will not see this topic- I had problems registering and almost gave up - and I use computers all the time. (Its not a dig as I know volunteers are putting in a lot of time and effort so it is an observation)
I would also guess that a fair amount of SCA members probably don't use the SCA website at all. I would assume that most members however do use email and that most of these emails are available to the SCA board.
In order to redress the balance I would suggest an email from one of the SCA board to all members covering the following
1 Letting them know about the AGM, agenda and candidates
2 Invite them to the AGM
3 Confirm that the can use proxy vote if they cannot attend - in particular to clarify that if they are to nominate someone for their proxy that the understand how it is going to be used ie do they want to give a specific instruction to vote for X or to nominate someone to vote how they see fit
In addition I think a second email should be sent to all members with a link to the SCA website and a link inviting them to join the forum with instructions on how to join the forum as it has topical issues that they be interested in
Going forward we need to improve communication to members and potential members as that will lead to better support and participation - ie Facebook/Twitter emails etc - snail mail is a dinosaur these days and costs a small fortune
Anyway it's Friday - I'm off to open a beer!