AGM Candidates

[David Deary]

In order to redress the balance I would suggest an email from one of the SCA board to all members covering the following

1 Letting them know about the AGM, agenda and candidates
2 Invite them to the AGM
3 Confirm that the can use proxy vote if they cannot attend - in particular to clarify that if they are to nominate someone for their proxy that the understand how it is going to be used ie do they want to give a specific instruction to vote for X or to nominate someone to vote how they see fit

I proposed a motion at an AGM a couple of years back that all members should be emailed to inform them of the AGM and with all the proposals and nominations for positions. I'm sure there is provision for it in the constitution:

13.4 The Executive Director shall give each member six weeks notice of the place, date and hour of the Annual General Meeting, but such meeting will not be invalidated should any member not receive advice of the meeting. It shall be deemed sufficient to publish these details on the Chess Scotland internet site and where possible to contact all members by e-mail.
&
13.7 The Executive Director shall publish all nominations for elections and proposals for consideration at least two weeks before the meeting. It shall be deemed sufficient to publish these details on the Chess Scotland internet site and where possible to contact all members by e-mail.

Anyway it's Friday - I'm off to open a beer!

I think this is an excellent idea but it'll be a cider for me! ;P