No Financial statements presented for the AGM?

[Jim Webster]

Under the terms of the Constitution (12.3.1) the Statement of Accounts, audited, should presented for the membership and their approval.

Agenda item 5 indicates - "accounts to year ending 30 April 2024" but these have not been published. 

There is no inclusion in the Annual Report from the Financial Director - is there a reason for this?

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The Constitution clearly states

12.3. The business of the Annual General Meeting shall be

12.3.1. To receive the Annual Report of Chess Scotland, incorporating a Statement of Accounts for the previous financial year to a date as specified in the appropriate Operating Procedure, certified by an independent assessor of the accounts.

[Andy Howie]

They have not come back from the Accountants yet. David has been chasing for them. They will be published as soon as we get them back

[Jim Webster]

Is it not possible to publish the Draft Accounts as intimated in the minutes of the October Council Meeting?

Quote " He also discussed the draft accounts for the financial year 23-24,"

Then the Draft version can be replaced with the formal audited Accounts when they become available.

Should the situation not be commented on in the AGM formal notice to bring attention to the present situation rather the restrict publish if/when they become available.

[Ianbrownlee]

add to that the lack of Council renewals I am hoping that there will be more council volunteers willing to stand in time for the AGM. To be honest I am shocked that some council members are choosing not to renew. To be honest there needs to be more council members out width management board members for it to be effective

[Jim Webster]

Problems with the accounts??

I note from the Management Board meeting of 19th September the following

DD assured that the accounts are with the auditors and everything is accounted for with all payments up to date.

We are now only a few days away from opening the call for AGM votes (23rd November).

How do we deal with online vote casted for Agenda Item 5 (Approval of Annual Report including accounts to year ending 30 April 2024) if no accounts are available? You cannot pass Agenda item 5 under these conditions.

Additionally, should there be no accounts presented what solution is being offered?

Andy intimated above; the accounts have not yet been returned from the Accountancy company after 2 months
 
I do have faith in the Financial Director but are other senior Executive Committee members not able emphasis the need for the Accountants to complete this as soon as possible.